ChatGPT for Documentation

Transform messy notes into professional SOPs in under 10 minutes

Progress0/4 completed

Total time: ~7 minutes

Difficulty: Very Easy

Practice with Sample Notes

Don't have messy notes handy? Use these sample meeting notes to practice:

Meeting notes 3/15 - Machine setup procedure
- turn on main power switch (red button on left side)
- wait for green light
- check oil levels in gauges 1,2,3
- if low add hydraulic oil from cabinet
- run calibration cycle (press blue button hold for 3 sec)
- machine will beep 3 times when ready
- load material on conveyor
- set speed to 150 for aluminum, 200 for steel
- press start
- monitor first 10 pieces for quality
- adjust as needed
- log production numbers in daily sheet
- shutdown: press stop, wait for full stop, turn off power

Safety stuff:
- always wear safety glasses
- dont put hands near moving parts
- emergency stop button is big red button on front
- if anything looks wrong stop immediately and call supervisor

Quality checks:
- check dimensions every 50 pieces
- look for burrs or rough edges
- if quality issues stop and check setup

Sign up for ChatGPT

Create your free ChatGPT account

2 minutes

Instructions:

Go to chat.openai.com
Click 'Sign up' and create an account with your email
Verify your email address
Log in to ChatGPT

Expected Result:

You now have access to ChatGPT's free tier with unlimited messages

Pro Tip:

The free version is perfect for documentation tasks. You don't need ChatGPT Plus for this Quick Win.

Paste your rough notes

Copy messy notes from your last meeting or project

1 minute

Ask for SOP format

Use our proven prompt to create professional documentation

30 seconds

Review and save

Review the output and save your new SOP

3 minutes